2018.05.10【Announcement】2017-18 AY Expenditure Verification Notice

We would like to direct your attention to the following so that everyone can cooperate with the certified public accountants’ audit:

1. All expenditures (including advanced budgets, project funds, donations, and personnel expenses) for events before June of this academic year should be verified by the Controller’s Division before July 5, 2018.
2. Regarding all refunds for overpayment or a supplemental payment for the difference for Summer Sessions and 2017-18 AY (including Tuition Fees, Miscellaneous Fees, all kinds of Credit Hour Tuition, Dormitory Fees, all kinds of Insurance Fees, Network Resource Fee and Language Lab Fee), students must complete all the relevant procedures before July 19, 2018 and submit the relevant information to the Controller’s Division for reimbursements. Students who have not completed payment of fees must pay at the Bursar Section before July 19, 2018.
3. For purchases of 10,000 NTD and over, please submit Funds Disbursement Form (Purchase Request Form) and Appraisal Form to the Purchasing Section (including non-consumable products) before May 31, 2018.
4. Please complete the official document procedure with approval for graduation research projects’ advisor’s fee in Undergraduate Program of the semester before June 10, 2018.
5. The 2017-18 Administration Fees should be verified before June 30, 2018.
6. If a budget advance cannot be verified on time, the excess funds should be returned to the Bursar Section with a photocopy of the official document for depositing the budget advance into the institution’s account before July 10, 2018.
7. Any insurance change in July must be completed before July 10, 2018.
8. The work-study funds for July may be applied for on July 16, 2018 (including full- / part-time assistant staff personnel funds).
9. From July 2, 2018, all submitted Claim Vouchers will be returned to the Official Document Folder of Controller’s Division after the approval process is completed. Those who need a copy of the Claim Vouchers, please make your own copy before submission. Those who need a copy of an approved Claim Voucher are asked to please apply after September 2018.
10. Please upload the information of 2017-18 AY to the Online Personnel Fees Verification System right after the submission of Claim Vouchers.
11. For a cross-academic year event or project, please first complete all expenditure verification before July 31, 2018.
12. For the budget of an event or project conducted before July 17, 2018, please first complete verification before July 18, 2018.
13. For the budget of an event or project conducted after July 17, 2018 with documents before July 31, 2017, please first complete verification within a week after the event or project, no later than August 6, 2018.
14. For August events or projects, please use the 2018-19 AY budget to verify disbursement. 2017-18 AY budget is not applicable. For cross-academic year subsidized projects (such as Teaching Excellence project or postponed MOST projects), a new Purchase Request Form should be applied for in the new academic year. A Purchase Request Form applied for prior to July will no longer be valid.

Each unit is asked to comply with funds verification timelines. Overdue verifications will NOT be processed! If you have any further questions, please contact the Controller’s Division. Thank you.