2021.04.12【Announcement】2020-21 AY Expenditure Verification Notice

Dear colleagues:

We would like to direct your attention to the following so that everyone can cooperate with the certified public accountants’ audit:

1. For all expenditures before July 1, 2021, please complete verification before June 30, 2021.
2. Regarding all refunds for overpayment or supplemental payments for the difference for Summer Sessions and 2019-20 AY (including Tuition Fees, Miscellaneous Fees, all kinds of Credit Hour Tuition, Dormitory Fees, all kinds of Insurance Fees, Network Resource Fee and Language Lab Fee), students must complete all the relevant procedures before July 19, 2021 and the relevant information must be submitted to the Controller’s Division for reimbursements. Students who have not completed payment of fees must pay at the Bursar Section before July 20, 2021.
3. For non-consumable items above 5,000 NTD and purchases of 10,000 NTD and over, please submit Funds Disbursement Form (Purchase Request Form) and Appraisal Form to the Purchasing Section before May 31, 2021.
4. Please complete the official document procedure with approval for Undergraduate Program graduation research projects’ advisor’s fee for the semester before June 10, 2021.
5. The 2019-20 Administration Fees should be verified before June 30, 2021.
6. If a budget advance cannot be verified on time, the excess funds should be returned to the Bursar Section with a photocopy of the official document before 12:00 pm on July 20, 2021 for depositing the budget advance into the institution’s account.
7. As usual, any insurance change from July 1 to 20, 2021, please complete data input 3 days prior to the effective day.
8. Any insurance change from July 21 to August 1 must be completed before 12:00 pm on July 20, 2021.
9. Work-study funds for July may be applied for before 12:00 pm on July 22, 2021 (including full- / part-time assistant staff personnel funds).
10. From July 1, 2021 all submitted Claim Vouchers will be changed to the Official Document Folder of Controller’s Division after the approval process is completed. Those who need a copy of the Claim Vouchers, please make your own copy before submission. Those who need a copy of an approved Claim Voucher are asked to please apply after September 2021.
11. Please upload 2020-21 AY information to the Online Personnel Fees Verification System immediately after the submission of Claim Vouchers.
12. For a cross-academic year event or project, please first complete verification of all documents dated prior to July 31, 2021.
13. For all expenditures of an event or project conducted before July 10, 2021, please complete verification before July 15, 2021.
14. For all expenditures of an event or project conducted after July 10 2021 with documents dated earlier than July 31, 2021, please complete verification within a week after the event or project, no later than August 4, 2021.
15. For August events or projects, please use the 2021-22 AY budget to verify disbursement; 2020-21 AY budget is not applicable. For cross-academic year subsidized projects (such as Teaching Excellence project or postponed MOST projects), a new Purchase Request Form should be applied for in the new academic year. A Purchase Request Form applied for prior to July will no longer be valid.

Each unit is asked to comply with funds verification timelines. Overdue verifications will NOT be processed!

If you have any further questions, please contact the Controller’s Division. Thank you.